PRIVACY POLICY

1. Introduction & Our Commitment to Anonymity

At KF Books OÜ (“we”, “our”, “us”), we prioritize your privacy and respect your choice to publish under a pen name. This Privacy Policy outlines how we collect, use, process, and protect your personal data when you use the KF Books platform and services. Our important design principle is Anonymity (Partial or Full): we structurally separate your legal identity from your public author persona.

2. Information We Collect

2.1. Account Information: To provide our services, we collect necessary administrative data such as your email address and preferred pen name.

2.2. Payment & Royalty Data: When you subscribe to our platform or receive royalties, we collect designated beneficiary information and payment details.

2.3. Platform Usage: We may collect standard technical information about your usage of our dashboard (e.g., log data, device information) to ensure security and improve our infrastructure.

3. How We Use Your Information

We use your data strictly to:
• Execute the Master Agreement and additional Work Agreements.
• Send you gift codes for AuthorHash cryptographic certificates for your manuscripts via email you provided.
• Process subscription billing and distribute royalty payouts to your designated beneficiaries.
• Provide you with aggregated, actionable analytics and reader feedback through the Author Dashboard.
• Comply with applicable EU and Estonian legal and tax obligations.

4. Data Protection & Structural Isolation

4.1. Separation of Identity: We never publicly link your real identity with your published under pen name works unless you decided to do so. Your legal identity is kept entirely separate from your pen name, which ensures that you can publish securely and without fear of exposure.

5. Your Rights (GDPR)

As an EU-based company, we fully comply with the General Data Protection Regulation (GDPR). You have the right to access, correct, delete, or restrict the processing of your personal data. You can exercise these rights directly through your author dashboard or by contacting our support team.

6. Contact Us

If you have any questions about this Privacy Policy or how we handle your data to ensure your full anonymity, please contact us at support@kfbooks.eu.

7. Cookie Policy

7.1. What are Cookies: Cookies are small text files stored on your device when you visit our website. They help us remember your preferences, securely keep you logged into the Author Dashboard, and understand how you interact with our platform.

7.2. How We Use Cookies: We use strictly necessary cookies to ensure the basic functionality and security of the platform. We may also use analytical cookies to improve our services and structural design without tracking your activity across other websites or profiling you personally.

7.3. Managing Cookies: You can control and manage cookies through your browser settings. Please note that disabling strictly necessary cookies may prevent the Author Dashboard from functioning correctly.